Job Operations Administrator - APAC, The Rocks

The Rolex SailGP Championship is the most exciting racing on water, where anything can happen in short, adrenaline-fueled battles between national teams at iconic stadium destinations worldwide. Top athletes fly in identical high-tech F50 catamarans faster than the wind, at speeds approaching 60 mph. Founded in 2018, SailGP is one of the world’s fastest-growing sports and entertainment properties, now in its fifth season.

SailGP is a global organisation with defined values that shape the culture of its team – deliver quality, break boundaries, make an impact, stand together and strike a balance.

Summary:

While the Operations Administrator - APAC will report directly to the London-based Operations Coordinator, this role primarily supports the Regional Director and Heads of Event on all administrative tasks throughout the event planning cycle. This role is crucial to the overall planning of the events, and ensuring the Event Leadership and Operations teams are running smoothly.

Key Responsibilities:

• Coordination of regular meetings with internal departments, local teams and stakeholders. Manage scheduling, agendas and note taking as requested.
• Liaise with the Workplace Coordinator based in London to support general administrative tasks to ensure smooth operation of the regional office.
• Creation and upkeep of event presentations and planning decks including event concepts, event guides, recaps and feedback.
• Support with project management software, working closely with the events team to ensure accountability and progress.
• Assist Regional Director and Head of Event with budget tracking and upkeep
• Support operations team on creation of event schedules and run of shows
• Providing a central administrative support role between Event Leadership, Procurement, Finance and Legal in the procurement process for events. This includes:
  • Raising purchase orders
  • Detailed tracking of progress and providing regular updates to Regional Director and Head of Event
  • Supporting procurement manager with RFP and Gatekeeper process
  • Tracking of invoicing, payments, and event close out
• In line with the Workforce Coordinator, support the implementation of event staff travel and uniform coordination in your region.
• Ad-hoc travel to events to fulfil an onsite support role as needed.
  

Key Expectations:

• Proactively explores opportunities to add value amongst their team and wider SailGP
• Career curious, scouting out opportunities to learn and develop
• Inclusive team player, championing an environment where diversity is valued
• Understands SailGP's values and contributes to a positive culture
• Offers fresh perspectives and innovative ideas to their team articulating these in a concise way
• Builds relationships with colleagues, understanding the importance of collaboration
• Inquisitive about their and their teams impact on SailGP's strategic objectives
• Eager to understand how SailGP operates including SailGP's purpose of a Better Sport, Better Planet

About You:

• 2+ years experience in an administrative or event planning role
• Strong attention to detail and accuracy while managing multiple projects
• Proficient organizational, communication and administrative skills
• Able to communicate confidently and adapt communication style according to the needs of the stakeholder
• Able to work independently but values working collaboratively as part of a team
• Working knowledge of the sports or live event industry is desirable but not essential
• Eager and keen to learn with an interest in event operations
  

Location:

Sydney, New South Wales - Hybrid working model with a minimum of 3 days per week in the Sydney office. This role may have some event travel.

SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion.