Job Administration Officer, The Rocks

Administration Officer - Level 2A

High-level admin support in Renal MedicineCoordinate patient appointments and recordsPlay a key role in team communication

Join the Renal Medicine team! Provide admin support, coordinate appointments, manage records, and assist in meetings. Apply Now!

Employment Type: Permanent Part Time

Position Classification: Administration Officer Level 2A

Remuneration: $33.97 - $34.46 per hour

Hours Per Week: 30

Location: Westmead Hospital

Where you'll be working

Western Sydney Local Health District (WSLHD) provides high quality healthcare to diverse communities, guided by values of collaboration, respect, and empowerment. Join a team dedicated to better health services for Western Sydney and beyond.

Serves Auburn, Blacktown, The Hills Shire, Cumberland, and Parramatta LGAs.Offers primary, secondary, and tertiary health care.Supports over a million residents in the Greater Western Region.Committed to innovation and patient centered care.Strong focus on collaboration and respect in service delivery.Empowering teams to make a lasting impact.

What You'll Be Doing

This is an exciting opportunity to provide secretarial and administrative support within the Department of Renal Medicine. Working closely with the Clinical Development Manager, you will play a vital role in maintaining efficient department operations.

Answering departmental phone and take messages.Typing and mailing patient letters.Coordinating clinic appointments and organise medical records.Providing high-level admin support to Transplant Coordinators.Assisting with meeting coordination and minute-taking. Previous applicants need not re-apply

How To Apply

Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

Selection Criteria

Demonstrated experience or qualification in medical terminology.Demonstrated experience in providing secretarial and administrative support.Demonstrated high-level written and verbal communication skills.Demonstrated ability to work independently as well as part of a team.Proven high level organisational skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines.Demonstrated ability to identify issues of relevance, sensitivity and confidentiality, and knowing when to escalate matters of importance and/or urgency.Demonstrated experience in using iPM, HPE document tracking system, Oracle and the LHD billing applications. Demonstrated experience also in word processing, desktop publishing and database/spread sheet software, including Microsoft Office, Word and Excel.Demonstrated experience in working with multi-disciplinary teams preferably within a health setting.

Requisition ID: REQ590775

Applications Close: 16th July 2025

Need more information?

Discover more about the application process.Review the detailed Position Description for insights into role requirements and criteria. Explore the selection process, employment checks, outcomes and notifications.For inquiries about the role, contact Lara Stretton on Write to the company

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/

Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.